Tag: reducing IT spending

  • 5 Ways A Managed Service Provider Helps You Predict Future Technology Spending

    5 Ways A Managed Service Provider Helps You Predict Future Technology Spending

    Managing technology costs can feel like trying to hit a moving target, especially when you’re balancing growth, compliance, and the need to stay competitive. That’s where we come in. As your trusted IT partner, we don’t just keep your systems running – we help you look ahead and plan smarter.

    Here are five ways a managed service provider like Valley Techlogic helps businesses like yours predict and manage future technology spending:

    1. We Map Out Your Technology Lifecycle

    From aging laptops to outdated software, every technology asset has a lifespan. At Valley Techlogic, we actively track the condition and performance of your IT equipment and applications. We’ll let you know well in advance when it’s time to replace or upgrade, allowing you to spread out costs and avoid unexpected failures or downtime.

    Real-World Example: Instead of replacing 20 employee devices all at once, we’ll help you stagger replacements over several months, keeping your team productive and your budget balanced.

    1. We Monitor Usage Trends to Forecast Growth

    We use powerful monitoring tools to analyze your IT usage across cloud services, licenses, bandwidth, and storage. This allows us to identify growth trends and project when additional resources will be needed, before they affect your operations or budget.

    Real-World Example: If your Microsoft 365 OneDrive storage is steadily climbing, we’ll alert you before you hit your plan’s limit, and help you prepare for the next tier, avoiding surprise charges.

    1. We Build Strategic IT Roadmaps Just for You

    At Valley Techlogic, we believe your technology should align with your business goals. That’s why we create detailed IT roadmaps tailored to your growth plans. Whether you’re expanding locations, migrating to the cloud, or upgrading your cybersecurity posture, we’ll outline the timeline, strategy, and associated costs so you can plan ahead.

    Real-World Example: Planning to open a new office? We’ll map out all your infrastructure needs, from network installation to secure connectivity, and give you a budget you can bank on.

    1. We Help You Stay Ahead of Vendor Pricing Changes

    Keeping track of software licenses, vendor contracts, and pricing changes can be overwhelming. We manage those vendor relationships for you and stay ahead of any cost increases. We’ll alert you to renewals, help negotiate better deals, and recommend alternatives when appropriate.

    Real-World Example: If your VoIP vendor plans a 20% price hike, we’ll let you know early and offer options like renewing ahead of the increase or switching to a more affordable solution we’ve already vetted.

    1. We Identify Risks That Could Lead to Costly Surprises

    Reactive IT spending often stems from a lack of foresight around risks like cybersecurity gaps or compliance issues. Through regular assessments, Valley Techlogic identifies vulnerabilities and provides proactive solutions. Addressing these risks now can save your business from unexpected fines, breaches, or data loss.

    Real-World Example: We’ve helped clients avoid costly ransomware incidents by spotting outdated firewall configurations and implementing stronger security protocols, before attackers could strike.

    At Valley Techlogic, we don’t just support your technology we help you strategically manage it. With our proactive approach, you’ll always have a clear view of what’s ahead and how to budget for it.

    Ready to take the guesswork out of your IT spending? Contact us today and let’s plan your technology future together.

    Looking for more to read? We suggest these other articles from our site.

    This article was powered by Valley Techlogic, leading provider of trouble free IT services for businesses in California including Merced, Fresno, Stockton & More. You can find more information at https://www.valleytechlogic.com/ or on Facebook at https://www.facebook.com/valleytechlogic/ . Follow us on X at https://x.com/valleytechlogic and LinkedIn at https://www.linkedin.com/company/valley-techlogic-inc/.

  • Hiring a tech vs outsourcing, a cost breakdown

    Hiring a tech vs outsourcing, a cost breakdown

    If you’ve realized you need additional IT support for your business but are on the fence about which route to take, hiring IT staff or outsourcing your needs to an IT service provider the choice can be difficult.

    Many of our clients reach us because they have been using an unreliable IT support service, their existing IT staff left, or sometimes because they’ve somehow gotten by with no IT at all but realize that needs to change.

    We also frequently have clients who are utilizing a person in their office who is “tech savvy” but is not IT, it can be quite expensive to hire an IT professional with the experience needed to perform the variety of duties needed work on items such as cybersecurity improvements, hardware upgrades, software deployments and more.

    Here are some benefits of hiring in house IT staff:

    1. They’re already at your office so there’s no waiting for IT support to show up.
    2. They will be well versed on your systems since in many cases they will be the one who set them up in the first place.
    3. They should be pre-emptively taking care of updates that will keep your business more secure.

    On the other hand, here are the benefits of outsourcing your IT:

    1. The cost is usually much lower than hiring personnel.
    2. You get many experts for one price, no matter how well versed your IT person is they can’t be an expert in everything.
    3. You get software tools that may be otherwise unavailable to a single business or not cost effective to purchase.
    4. Round the clock service and monitoring, many IT service providers including us offer 24/7 support.
    5. You will have an agreement with them that spells out the level of service you’re supposed to receive.

    It’s a difficult choice and only you know whether your business would greatly benefit from having in-house staff or whether outsourcing your IT is your best option. As you weigh your options we created this chart with the average baseline cost for an in-house IT person vs. an IT service plan with us.

    However, as we mentioned many of our clients are utilizing an in-house resource already, these tech savvy staff are usually performing the day-to-day activities such as patching and password resets but may be missing crucial items such as cybersecurity prevention or maintaining (or even starting) backups.

    For clients like these we recommend our co-managed plan option. With our co-managed plan we work directly with the staff already performing your IT duties, if there’s an issue they call us directly and we pass on a cost savings to you.

    We do that because usually by working with a staff member that already knows your systems we can bypass a lot of the early troubleshooting that occurs, and that staff member usually still handles minor day to day tech related activities.

    If you would like to learn more about our co-managed plan options just reach out today for a consultation.

    Looking for more to read? We suggest these other articles from our site.

    This article was powered by Valley Techlogic, an IT service provider in Atwater, CA. You can find more information at https://www.valleytechlogic.com/ or on Facebook at https://www.facebook.com/valleytechlogic/ . Follow us on Twitter at https://x.com/valleytechlogic.