We’ve posted on how to spot a phishing email before on this website, but what about just thwarting the attempt before it even reaches your inbox?
Email filtering is a complex topic, too strict and you miss important emails. Too lax, your inbox is flooded with spam and attempts to scam you. At Valley Techlogic, we feel like we have a good regimen for helping our clients get the emails they need and not the ones they don’t.
On top of that, email phishing is STILL the biggest security threat to your business. In 2021, 83% of businesses experienced phishing attack attempts and 15 billion spam emails occur every day.
That’s a lot of attempts to circumvent the security features you have in place within your business, or if you don’t have protections in place (especially highly effective ones like multi-factor authentication) then your business may be a sitting duck. All it takes is one employee clicking on the wrong attachment and you have a major security headache on your hands.
So, to foil those attempts, here are 5 tips for conquering email spam and preventing phishing attempts at the same time:
- Mark spam as spam. One of the easiest ways to see less spam in your inbox is to mark spam as spam, email filters learn from you what you’re looking to see in your inbox. While the most egregious spam will still be filtered out by your email provider for the most part, for sophisticated spam attempts your assistance helps. This also blocks the sender from sending future attempts.
- Learn the telltale signs. There 5 easy telltale signs an email is spam or phishing. They are: an unrecognizable sender, requesting personal information, an email that doesn’t match the purported sender, it asks you to take immediate action and/or there are a lot of typos.
- Enable more advanced privacy settings. Many email providers have privacy and security settings to provide more advanced protection. See our guide below for enabling these settings for Gmail and Outlook.
- For businesses, don’t go with the obvious choice for email. Many of us use just our first name or our first name and a last initial when creating our work emails, while this helps make our emails more memorable and easier to recite, it also opens us up to spam. If you have a spam problem, it might be best to switch things up in this area.
- Unsubscribe from mailing lists, especially the ones you didn’t sign up for. Another good way to combat spam in particular is to unsubscribe from mailing lists, there are rules and regulations that say vendors must respect this request or they’re potentially violating their emailing providers terms and conditions.
Another way to combat spam and phishing emails is through a tool. There are tools that can be built into your browser or email client, many of them use the SLAM method. With this method they check the sender, the links, the attachments, and the message itself to look for telltale signs it’s a spam or phishing email.
At Valley Techlogic we provide security awareness training – which is another excellent tool for preventing cyberattacks – and an extension for Outlook that includes the training and spam/phishing testing tool right in your inbox to all of our clients.
We can also offer simulated phishing attempts so you will know if anyone in your organization could use additional training on the topic. Schedule a consultation today to learn more about how we can help you with your business’s email related goals.
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This article was powered by Valley Techlogic, an IT service provider in Atwater, CA. You can find more information at https://www.valleytechlogic.com/ or on Facebook at https://www.facebook.com/valleytechlogic/ . Follow us on Twitter at https://twitter.com/valleytechlogic.